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3 facts you didn't know about an office desk booking system

25 May, 2021

Office layouts have undergone significant changes over the years. In the past, offices were made up of numerous cubicles for each employee. That all changed when collaboration became more important and offices shifted to open offices.

In recent years, layouts have started to change again. This time, more and more companies are adopting hot desking on the heels of the co-working phenomenon. Why the change? Surprisingly, a study has shown that assigned desks are vacant 50% of the time on any given day.

Given this number, it’s not surprising why corporate spaces have embraced hot desking. After all, this layout encourages flexible working while reducing costs for companies. For many, the transition is often seamless, thanks in large part to an efficient desk booking system installation.

Finding an available desk becomes much easier with an intuitive desk reservation system like Meetio Desk—but that’s not all these systems can do. As a comprehensive solution, the desk booking system has a lot to offer employees in the way of convenience and efficiency.

Helpful Facts You May Not Know About Installing an Office Desk Booking System

  • It saves you money in the long run

One of the reasons why some companies hesitate to have hot desking solutions installed is the cost. The money that companies can save in the long run, however, more than makes up for the initial investment.

Hot desking, when implemented correctly, can help offices take full advantage of available desks, eliminating the need to rent and maintain all the extra square feet of unoccupied space. A solution like Meetio Desk can facilitate this kind of efficiency in resource management.

  • It encourages collaboration and increases collaboration

Some employers think that promoting hot desking reduces chances for focused collaboration. That belief couldn’t be further from the truth.

Hot desk booking apps empower employees to choose which desk they want to use. This allows employees who need to collaborate with one another to sit closer to each other, making collaboration easier. At the same time, these employees can choose exactly where they work, which is helpful for when they want to stay as far away from noise and distractions as possible.

The best part of this is that meeting rooms also remain free for bigger and more important meetings.

  • It’s more than just a desk reservation system

Today’s business world is more in tune with analytics than ever before. As such, companies are sure to love the fact that modern desk booking apps, such as Meetio Desk, come with robust analytics features. These features can provide key data insights regarding desk usage, peak usage times, and more.

The insights provided may not seem like much initially, but analytics-savvy employers can easily use the data provided by the system to better see how efficiently office space is being used. This can help make decisions on expansions easier as employers can view exactly how the office is being used and which areas require improvements the most.

Installing a desk booking system is not just another expense. It’s an investment towards better space utilization and better employee productivity. If you’re interested in learning more about how a desk reservation system can help your business, download our free guide on how to get started with hot desking below!

Guide: Get started with hot desking!

A comprehensive introduction to hot desking, its benefits, and how you best implement it.

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