Did you know that there’s a function in Meetio Admin where you can see how your meeting rooms are used? No? Well, let us tell you about it!
Room usage statistics
So, statistics of workplace usage give you the ultimate tool to plan and structure your workplace. You can also get an indication of the popularity of your different rooms, and how your workplace actually is utilized.
Let’s say that you’re working as an office manager, and you have eight meeting rooms in your office. Your colleagues are complaining about how hard it is to find a room and that they want to move to a bigger office. However, you feel that something is wrong. There are not so many people in the office that eight meeting rooms are too few.
Instead of fumbling in the dark, or even start planning an office move (which we know will be veeery expensive and not to mention messy) use workplace analytics! Maybe you will find out that half of the rooms are not used at all, but the other half is booked all the time. Or your colleagues are right and the office is too small — but that’s a different article.
Next move is to find out why the rooms are left without reservations, even on the busiest days. It might depend on unsatisfactory comfort, bad lightning or lack of necessary equipment as video conference tools. The reason that the office is perceived as small has nothing to do with the actual size, but the fact that there are too few rooms that meet the employee’s needs. Therefore, the competition of the remaining meeting rooms turns out high and the possibility to find a free room becomes limited.
So instead of moving your organization to a bigger office — update your unused meeting rooms to the same standard as the others! A much cheaper and easier story.
Re-plan your office
Another insight you can get from Meetio Admin’s workplace analytics is how your office can be re-arranged. It’s also possible to reverse the example above: perhaps it’s so that several rooms are left untouched because there’s no need for them? Then you can do something else with that surface!
Today’s offices are moving from the stiff and static culture that once characterized the office environment. The focus is now often to build activity-based workplaces, created to inspire and motivate different types of working. So, let your unused meeting room find a new purpose — maybe put in some sofas or pillows to create a more relaxed and casual area?
Think twice act wise
When you have a tedious problem with meeting rooms, it might feel tempting to take the easy way out — change office. We advise you to think very carefully about your decision and make sure to use out Meetio Admin’s workplace analytics before you make your move. If you don’t get to the bottom of the problem, chances are you will have the same problem at your next office as well. We don’t recommend that.
Next week we will explore another section of Meetio Admin, we assure you that you don’t want to miss that! And if you have any questions in the meantime – don’t hesitate to contact us.
P.S. If you want to keep up to date with different workplace related terms and expressions as room utilization and meeting density – check out our Workplaceopedia! D.S.
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