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desk booking solutions

Beginner's guide to desk booking solutions

14 July, 2021

Do you want to know more about desk booking solutions? Then you have come to the right place! We know quite a lot and in this blog post, we will go through the basics. Let's go! 

The workplace is in constant motion. Just think about how much that has changed since the pandemic. It's somewhere here desk booking solutions come into the discussion.


What are desk booking solutions?

Desk booking solutions help your business implement, manage and succeed with hot desking. But what is hot desking, you may ask?

Hot desking is the practice of sharing desks in an office. In a traditional office, you usually calculate one desk per employee (1:1), but in a hot desking office one desk can accommodate several people (1:X). A common misbelief is that you just transform your old desks into hot desks. That's not it – to get all the benefits you need to reduce the number of desks you had before. 


Why do you need desk booking solutions?

Desk booking solutions are great when you want to transform your office from static to flexible. As the pandemic ends, we still want to work from home some days during the week. This means that a lot of desks will be left vacant. The consequence? You will pay money for space you don't need. 

Desk booking solutions give people the possibility to book a desk for the days they want to come into the office. This means that you easily can remove desks that don't get used and utilize your space better.

What type of desk booking solution do I need?

While desk booking solutions are pretty new on the market, there are a few to choose from. Meetio's solution Meetio Desk comes with a phone app and QR-codes that your employees easily book their desks from. Just open the app, book a desk and then scan the QR-code to claim it. Watch how it's done in the video below!



How do you implement desk booking solutions?

Before you think of implementing desk booking solutions and hot desking, there are some questions you have to ask yourself:

  • Do you have a work-from-home policy that could go hand in hand with the creation of a hot desking area? 

You usually find desk booking solutions in organizations that have adapted to flexible working. We have a lot of resources on ABW, flexible working, and hybrid working if you're interested in how it can benefit your company.

  • How will hot desking integrate into your overall work strategy and office culture?

Try to imagine how your coworkers would react to the idea of hot desking – would they be positive and excited or the total opposite? The first reaction doesn't need to be a foretaste of how the actual outcome will be. But it will mean that you may have to prepare arguments and answers to any upcoming thoughts and questions. 

  • How will you organize the workstations?

The easiest way to organize your workstations is to provide docking stations for laptops on each desk, preferably with computer screens.

By using desk booking solutions and implementing hot desking you ensure your office is scalable and ready to meet the future! If you're interested in knowing more about desk booking solutions, download our guide on hot desking below!

Guide: Get started with hot desking!

A comprehensive introduction to hot desking, its benefits, and how you best implement it.

hot-desking

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