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Finding the best meeting room management tools for 2021

10 June, 2021

No two corporate work environments are the same, but all of them are looking for better ways to do things. One aspect ripe for improvement is meetings, which can take up to 50% of a worker’s daily hours.

Much has been written about how to make meetings more effective, but improving them begins with changing the way they’re booked in the first place. Luckily, meeting room management tools simplify the process by providing a central command for booking conference rooms.

Even so, different companies have different needs, so choosing a meeting room management system should be a project with several stakeholders involved. To help you make the right decision, let us take a look at this guide we have prepared:

Think integration

The last thing you want is to onboard a tool that doesn’t play nice with your current systems or workflows. Employees are creatures of habit who are more likely to adopt new tools if they integrate with the ones they already use.

Ease of use

The whole point of having a meeting room management system is to streamline existing processes, so ease of use should be a top consideration. Can the interface be easily understood and used by both younger and more senior employees?

Put another way, the tool you select must have cross-generational appeal to ensure adoption across the board. Ideally, the tool should also have an app so employees can book and accept meetings even if they are on the go or away from their computers.

Excellent customer support

Whether you have questions about product features or billing details, having a knowledgeable customer support representative to assist you is vital. This is especially true during the early phases of adoption when hiccups are bound to arise.

When selecting a room manager system, make sure to select a provider with a track record of excellent and prompt customer support.


The goal of all businesses is to scale up and achieve record growth. Of course, the bigger a company gets, the more meetings it will inevitably have. That’s why its more important then ever to begin early evaluations of meeting room reservation system that will scale with your business. A good choice should work just as well when you have 100 employees as when you have 1,000.

Unified system

Having visibility on all free and booked rooms is one of the key benefits of having a conference room scheduling system. But the best solutions always tend to be not just standalone apps or tools but integrated suites. For example, employees can schedule meetings via the Meetio Personal app or the Meetio Room tablet, and these reservations will appear on the Meetio View display for everyone to see.

Level up your meeting room management today

If you’re looking for a solution that has all the above characteristics, give Meetio a try. Get in touch with us today to get a free product demo.

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