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the best meeting room management system

How to Choose the Best Meeting Room Management System

12 May, 2020

The workplace is constantly changing. More and more organizations are finding new ways to increase productivity and collaboration.

A recent survey revealed 85 percent of employees aren’t engaged at work. As a result, companies lost over $7 trillion in productivity.

What’s one way you can ensure no time or resources are lost? Choose the right meeting scheduling software and system.

The best meeting room management tools will ensure that your company runs smoothly and efficiently. Keep reading to find out what you should look for when choosing to good meeting room management system.

Digital Signage

In case you were not aware, we’re currently in the digital age and the days of pen and pad are over. Digital signage makes it easier to schedule meetings and avoid conflict. 

Meeting room management software provides employees with information about meeting room availability and allows them to book meeting rooms in real-time. No more printing signage or dealing with unreliable clipboards. 

What’s also great about digital signage is that team members can book a meeting from anywhere with their smartphone through a meeting room app.

Digital signage is a great way to streamline your meeting room management and increase productivity.


Space Management 

One of the purposes of meeting room management software is to better understand your workplace and how your employees use it. It gives you a look into useful analytics like meeting length, average meetings per day and other data points.

On the basis of productivity, meeting room management software also allows you to see how many no-show meetings happen per week and if conference rooms were used in ways they weren’t intended for.

The right meeting room management software ultimately makes it easier for you to use your limited meeting spaces more efficiently. 

Conference Room Displays

There’s nothing more awkward than walking around the office looking for a display that says whether a room is free or not.

With an effective meeting room booking tool, you’ll be able to see which rooms are available and where your participants are located.

What’s great is that you can do all of this without stepping one foot into the office. Meetio makes it possible to check room occupancy very conveniently on a mobile app. 


Admin Tools and Customizable Layouts

Add-ons and admin settings help you get the most out of the software. For example, things like permission setting only allow people from a certain team to book a room. This ensures that there is always space available.

Meeting room management tools let you customize the tablets with your brand colors and logos. 

Meetio Provides the Best in Meeting Room Management Software and Systems

Ready to upgrade your meeting room management system? You don’t have to look far. Meetio provides everything you need and more.

We offer three products that help increase meeting room scheduling productivity and communication: Meetio Room, and Meetio View. Also check out our latest addition: Meetio Desk! Flexible seating has never been more easy!

Not to mention all three products are easy to implement. You don't have to be tech-savvy to navigate their features.

Want to try it out? Get a demo today! 

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